Time management Monday: How to use weekly and daily planners at the same time

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Using a weekly planner with a daily planner gives you the best of both worlds: the overview of your week plus goal setting in your weekly planner, and daily details in your day per page planner. Here’s how to use both together.

Use your weekly planner for forward planning, goal setting, and monthly reviews: 

A weekly planner gives you a great overview of your week and lets you look ahead to future weeks easily. It allows you to see your scheduled events and tasks all at once, so you can figure out how to work everything in. This helps you balance all the roles in your life including work, personal, family, etc.

Life Noted planner weekly pages

Your weekly planner is also a great place to set and track your goals, and do your monthly reviews. This will help keep you on track toward your goals, and keeps you focused on the big picture.

Life Noted planner monthly review and goals pages


Use your daily planner to plan and/ or record each day in detail:

A daily planner gives you space to plan and record all the details of each day. This is where you break down the day into what you need to do, and when. Your daily pages give you the space to write out your schedule in detail, list all your tasks, and make notes of what happened throughout the day. I like to write down all the tasks that came up during the day, even if I didn’t plan them ahead of time, so I have a record of what I did that day.

Journal 21 day per page planner

I like to write my scheduled events to the left of the page next to the times, and my tasks to the right of the page at approximately the time I expect I will do them. This lets me see when I can fit everything in.

How to keep them both updated:

I recommend doing all your planning in your weekly planner, then writing out your day in your daily planner in the morning, or the evening before. If you try to plan ahead in both your weekly and daily planners, things will inevitably slip through the cracks or you’ll double book yourself. Planning ahead in your weekly planner lets you keep it all straight. Planning the daily details in your daily planner gives you the space to organize your day and record what you did.

Which planner to take with you? 

I see this question frequently when people use a weekly and daily planner at the same time. Which planner should you take with you when you go out and about? The answer, as with most things, is: it depends.

Say for example you are going to the dentist, and you know you’ll need to make your next appointment for six months from now. You only need your weekly planner for that.

If you are running errands and have your list of things to do in your daily planner, be sure to bring that with you.

If you are going to work, you will definitely need both planners.

Ideally, you would bring both planners with you everywhere. Since Quo Vadis planners use lightweight (yet bleed-proof) paper in slim and portable books, you can bring your planners with you everywhere you go!

Planners shown:

The weekly Life Noted planner has monthly and annual review and goals pages to keep you on track toward your goals all year.

The Journal 21 planner has a full page for each day, including Saturday and Sunday, with a timed daily schedule and space to write your lists each day.

Both planners are available with a selection of soft refillable covers. Click on the links above for more information including where to buy.

Click here to see all the Quo Vadis January-December weekly planners.

Quo Vadis day per page planners are available in two formats: the Journal 21 or the smaller Notor.

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