Time management Monday: How planning ahead can help you focus on the present

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It’s easy to get overwhelmed when you are very busy. With tasks coming at you from all sides and lots to remember, your mind can work overtime trying to keep it all straight.

When I’m very busy with lots of things coming up, I rely heavily on my planner. I have discovered that planning ahead and knowing when I’m going to do each thing helps me focus on the present. Instead of having that scattered feeling and wondering how I’m going to get everything done, I have a plan and feel prepared. I can relax because I know when I will do all my tasks.

I start by time blocking my week with things that are set in my schedule.

Time Blocking cropped

Time blocking in the Trinote weekly planner

Then I list all my tasks by category, and see when I can fit them into my days (click for more details on how I do this).

Timed schedule and weekly lists in the Minister weekly planner

By knowing when I am going to get everything done, I can focus on what I’m doing now. I don’t have to worry about all those other things, because I know when I will do them. This frees me to give my full attention to what I’m doing at the moment. When it’s time, I’ll focus on the next thing.

For more details on our planners with timed daily schedules and spaces for task lists each week in all sizes including pocket, medium, large and extra large, click here.

2 thoughts on “Time management Monday: How planning ahead can help you focus on the present

  1. Interesting post, Laurie – I use a planner in much the same way, but for the opposite reason!
    I retired from a very busy job a few months ago, and put my planner aside thinking I had plenty of time to get everything done.

    But what I found is almost that there is too much time – I would get to the end of the day and wonder what I had accomplished. I was wasting so much time because there was no rush to do anything, and I wasn’t getting around to the things I wanted to do, even hobbies and leisure activities.

    It’s not that I want to be busy all the time – far from it – but I do want to feel that I am doing the things I want to do.

    So now, once I have filled in any appointments etc (and there aren’t many) I schedule time blocks for my knitting, embroidery, Journalling, catching up on recorded tv shows, running errands, emailing children and grandchildren, cooking & baking, gardening, going for a walk, researching topics I am interested in, taking an online class, even housework!

    Only a few of these would be in any one day, and I leave plenty of ‘free time’ every day, but scheduling like this means that over a week I know I am doing all the things I want to be doing.

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