Time management Monday: Quo Vadis Productivity Part 3

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Welcome to Part 3 in our Quo Vadis Productivity Series!

The original Quo Vadis Agenda Planning Diary weekly format was created more than 60 years ago as a time management tool. That format is still in use in our Trinote, Septanote and Prenote weekly planners. These planners have time management features built directly into the pages: space for your day’s priority, categorized task lists, space for notes and recording information, and days timed to the half hour so you can see your entire schedule at a glance.

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This post is the third in a series where I will show you specific ways to use our unique Quo Vadis weekly format to increase your productivity, set and reach your goals, and balance your schedule. In the first post I gave you tips on how to use your planner to help you decide your priorities and focus on them each day. In the second post I showed you how to focus your weekly goals, keep them visible all week, and incorporate them into your daily schedule.

In this post I will show you how to use the unique Quo Vadis Agenda Planning Diary format to balance your daily tasks with your timed schedule.

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Our Agenda Planning Diary format has days as vertical columns, with space below each day for notes. There are loads of ways to use this space. Here are some ideas.

I like to use this space for that day’s tasks that are not assigned to a particular time. These are tasks that need to get done sometime today, but it doesn’t matter what time I do them. I fit these into my schedule whenever I have time. I like to indicate tasks with a dot.

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This is also a great place to jot emergent tasks, those things that come up during the day that you hadn’t planned on doing. If you can’t do them immediately, write them here so you don’t forget to do them sometime today. I indicate emergent tasks with a dash.

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Another great use for this space is as a landing place for any random notes associated with that day. By writing them in that day’s space, you can easily find them later. I use an arrow to indicate notes, so I can easily see them.

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Of course you can use whichever symbols you like, these are the ones I like to use.

Using these indicators, you can use this space to combine tasks (dot), emergent tasks (dash), and notes (arrow) while still keeping everything clear.

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This keeps your daily tasks separate from your timed schedule, and helps create a record of your day that’s easy to reference.

 

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