Time management Monday: Organizing your day spaces in your planner

Post Comment

Whether you are new to using paper planners or a long-time user, everyone loves to see tips on how to use your planner pages. Seeing how others use their pages can give you ideas on how to effectively plan in your own planner.

Below are a couple of different ways to organize the day spaces in your planner. These happen to be written in a Scholar weekly planner but you can use these techniques in any planner.

The Scholar planner has an open format that can be used any way you need to: for appointments, notes, lists, etc. Even an open, flexible format can benefit from a little organization to help you better plan your days.

In the example below, I have written the day’s events as they need to happen chronologically. I have underlined appointment times so they stand out, and used a dot to indicate a task. Tasks are written between appointments at approximately the time of day when they need to happen. For example, flowers need to be picked up on the way home before dinner.


Notes are written to the side: I need to bring vouchers with me to my meeting with Bill, and when I mail the package I need to send it 2nd class and get proof of postage.

This method lets you see what you need to do during your day, in the order when things need to happen.

Another method, shown below, separates timed appointments from tasks. This works well if you have tasks that need to happen at some point during the day but don’t have to be done at a particular time. This allows you to see your fixed-time appointments separate from non-time-related tasks.


I have put “bring vouchers” above my appointment with Bill so I will remember to collect them before I leave. I still have the task “pick up flowers on way home” in my timed area, because it has to happen at a specific time of the day: on the way home, before dinner at 7:30. In both examples I have put “Finish Budget” at the very top because it is what I need to finish first thing in the morning.

Another way to organize your day spaces is with different colors of inks and/ or highlighters as I detailed in this previous post. Of course you can also combine these methods by writing tasks and appointments in specific areas in your day spaces, and indicating priority and/ or significance with colors.

How do you organize the day spaces in your planner?

Leave a Reply

Your email address will not be published.