Time Management Monday: How to use your planner while juggling multiple roles

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Most of us juggle multiple roles in our lives. Sometimes we struggle to balance work with family and personal life. Some of us go to school part time or full time while working. Those of us with children manage their activities in addition to our own. We all wear multiple “hats,” and keeping everything straight isn’t easy. Your planner can be a very powerful tool to help you see the overall picture and all the working parts, without getting overwhelmed.

The trick is to separate out your roles on your planner page so you can clearly see what needs to be done in each area. Having a mixed task list leads to overwhelm; you don’t want home tasks distracting you while you are trying to focus on work. And yet, you do want to see commitments in all your roles at once to avoid overcommitment.

Here’s how to achieve that delicate balance: use your weekly planner to see everything you need to do in all your roles, separately. Below are a few ideas.

Below you can see how you can adapt the open format of the Hebdo Planning weekly planner and the academic-year Scholar planner to easily see all your roles separately so they’re not all jumbled together. I drew lines to separate the large daily spaces into Appointments, Work and Home. Of course you could use whatever categories you need: Work/ School/ Family, etc.

2015-08-15 2015-08-15 001 001This allows you to see what needs to be done in each aspect of your life. It’s a great way to avoid overcommitment because you know if you have a full day of appointments, you won’t be able to do a full day’s worth of tasks that day.

Below is a way to keep your weekly tasks separate and visible. I’ve used a Minister weekly planner and adapted the list boxes to separate tasks into Goals, Work, Personal, Family and Home. (You can click on the image for a larger view.) You can use these boxes with whatever categories fit your life. Again this is a great way to see what needs to be done in each aspect of your life, clearly and easily.2015-08-15 2015-08-15 001 002These list boxes are in all the weekly planners in the Classic Format and With Daily Notes, click here to see the selection.

I hope this gives you ideas on how you can use your planner to manage all the different aspects of your life. How have you adapted your planner to help you juggle your multiple roles?

2 thoughts on “Time Management Monday: How to use your planner while juggling multiple roles

  1. Kristie – you’re not alone! I also divide my tasks by where they must be done. I find that I get more done this way. So I have codes for at work (@w) at home (@h) errands (@e), etc. I sometimes do things for home like phone calls or errands while on my lunch break at work because if I waited to do it when I got home it would be too late to do it, and sometimes do work items at home to meet deadlines, etc. It just makes sense to me.

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