How many planners and calendars do you use?

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I imagine that most of our readers use at least one paper planner, and many of you probably also use an electronic calendar, too. (Gotta have those auto-reminders!)

What else do you use in addition to those things? Wall calendars? Notebooks? How many items and devices are there in total?

6 thoughts on “How many planners and calendars do you use?

  1. I have one paper-based planner, a PIM program on my laptop that holds every piece of information I might need and will print it out; and I have a smartphone. I used two planners before I retired. A second planner is used when necessary (Holiday planning).

    I started using a paper planner in the mid-80s and still use it for my personal and work needs. The planning for our entire family is done using the PIM program on the computer. My smartphone handles the stuff that is not practical to manage with the planner or the software.

    At the beginning of each month, I review my paper planner using the PIM program. Comparing them allows me to make entries in either one, as needed. I can print out calendars, task lists, contact information (phone directories by various criteria, such as Holiday Card List). When all entries have been updated, I print out the monthly view for the current month and the following one. I can print to planner paper or any type that my printer will handle. I do have a hole punch for my planner’s ring pattern.

    I do not use a Daily page every day because I am no longer working outside of my home. A two-page-spread Weekly planner works well for me now. The Weekly page has a space at the top for Appointments. The five typical business days are each given a space of their own. One additional space is titled “Weekend” and I have a notes section at the bottom for items that need to be carried to the next week.

    When I am entering a very busy phase (holiday planning, vacation planning, or event planning), I use a Daily Page.

    My Contacts section is not the entire list of addresses. It is a short list of the poeple I may needd to contact while taking care of things in the planner. It holds family member contact information, doctor, veterinarian, opthalmogist, local emergency numbers, and local friends. I do have a printed copy of the entire address book in a separate binder in our home office.

    Each year I print out a two-page-spread monthly calendar (dated or undated — does no matter). This is mounted in my binder and used as the primary location of things that are upcoming. The information related to repetitive due dates is entered, birthdays, anniversaries, tax deadlines, vehicle maintenance schedule, paydays are shown using an acronym for the source of the funds, and finally known appointments. This is a “draft” of the entire year. Behind the monthly calendar is where I keep my weekly pages.

    A bright yellow page finder is used in the current month section. A bright red page finder is used for the following month. A black page finder with “TODAY” at the top is used when I am using a Daily page and will be found in the section titled “Dashboard”. I can move the “Dashboard” section to any portion of the binder.

    I keep a slash pocket at the front of the planner to hold receipts and such until I can file them. there are four pockets in the front cover for whatever I need to take with me or bring back with me. The back cover has a pad holder for note paper. I can use either the Swing Pad from Franklin-Covey, or Notes pages by them or Daytimer.

    Sections: Index/Lists (windows sizes, clothing sizes, and such)
    Budget/Finance — only as related to projects or events
    Shopping – Used for comparison shopping on specific items.
    Medical – Information related to current medications, insurance carriers, Allergies, and my prescription for my glasses.
    Event/Holiday Planning:
    Contacts: family and local contacts
    Projects: Renovation plans and material lists, contractors and their contact information.

    I ahve a zipper packet at the back to hold stamps, note cards and envelopes, sticky notes, and clips.

    Page protectors hold fabric swatches or paint chips, or pictures of the items that I need to find. One is at the front and one at the back. They also act as an easy way to avoid having pages at the front or back from being pulled on and risk losing them.

    My planner is open on my desk at home and was open on my desk at work before I retired. I move it to the dining table when workinng with contractors or coordinating family plans.

    I do print things with a color code. Planner paper is not made in colors, so I use standard colored printer paper and punch the holes.

    My planner cover is over ten years old and looks great. It is bright yellow so it is easy to locate.

    From November to the fist of the year, I use a second planner to handle the three major holidays and the necessary planning. The “Holiday Planner” lives in my desk drawer until it needs to be out on the desk.

  2. I have one planner for work appointments and one personal planner that I use also as art journal and doodle-ary. I also have calendars at work and home with important events so I can see the month at a glance. I keep events in my phone also, but no reminder. I guess that makes five.

  3. ABP-1 for everything. Rhodia week at a glance for medical stuff. In conjunction with the iPhone for alarms and synching with my computer, but I’ve had far too many computers/devices crash to ever give up my paper. Plus you can’t scrawl directions, notes, or sticky notes on a phone!

  4. After lots of trial and error, I have determined that I can only keep up with writing things daily in two planners. I’ve tried using daily, weekly and monthly formats simultaneously but it fails each time because it’s too much for me to keep up with and things slip through the cracks.

    What’s working well for me now is using a weekly planner and a separate day-per-page planner:

    I use a weekly planner for forward planning. In this I schedule appointments, do meal planning, keep my weekly to-do lists, schedule travel and holidays, etc.

    Each morning I write my tasks for the day, daily schedule, and reminders in today’s page in my day-per-page planner. This helps me map out my day in detail. During the day I record other things that came up that I accomplished, and other notes. The result is the daily book contains a thorough record of what I’ve done each day (which is really useful when I need to remember things like when I made a phone call or payment).

    I use a Filofax to hold longer-term lists and projects, addresses and contacts, and business cards.

    I don’t use my phone for any scheduling or reminders. I have an alarm on my watch that goes off when it’s time for me to go pick up my kids from school every day, but that’s as electronic as I get!

  5. I have almost total separation between my two planning methods: Outlook 2007 on my desktop computer at work for work meetings, business calendar, tasks, tons of e-mails. Space 24 for everything personal. I don’t have a lot of actual work meetings to keep up with, so sometimes I do note those in my Space 24, but other than that the separation is very clear. I can’t imagine, no matter how many neat new electronic tools come along, that I will ever give up having at least one paper planner. I also love my various Clairefontaine notebooks that I carry in my purse for extra notes, lists, etc. I feel insecure without them.

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